Thanks to Joe B. for reminding me the AOMC has updated its Q&A Club Scheme info. Its now on the MOCA Vic site and hopefully may help club members out.
First of all, welcome to a great club with like minded people who love their Mustangs. Being a club member, you will be entitled to obtain Victorian Logbook Club Permit Scheme plates for your car if it is 25 years or older. The club will only take on new cars to the scheme if you own a Mustang. Hopefully, this information package should assist you in working out whether the scheme is for you and the procedures required by you.
At first instance, whether your car is unregistered or currently registered then you will need to obtain a roadworthy certificate which is good for 30 days from the date of issue. You will then need to contact one of the scheme officers to book the scheme inspection date and time. If you are not yet a member, your membership will need to be tabled for 30 days before you have any club rights, so don't rush in with your RWC or it may expire before you are able to apply for the scheme.
At the inspection we will then check the vehicle, VIN and engine numbers, stamp your completed VicRoads scheme application form (available on VicRoads website) and complete the contract between yourself and the club regarding the use of the permit which will include that you keep the car in a roadworthy condition and that you attend at least four functions throughout the year. We will need to see you current club lanyard as you need to be a financial member. If the vehicle has not been registered before then we will need to sight your Import (DOTARS) approval or sight previous registration records. The use of the vehicle and log book will be explained to you. If your vehicle is modified have a read of Vic Roads, Vehicle Standard Information sheet No. 8 (VSI 8) to make sure your car does not exceed those standards or an engineers report will be required prior to authorisation to go on the scheme.
After inspection, your paperwork can then be taken to VicRoads for the issue of Club Permit Scheme log book, stickers, and 2 plates. You will not need to take the car to VicRoads and there is no stamp duty to be paid. You do not need to make an appointment for registration, which is another saving of $48.00.
The plates issued to you from VicRoads are the plates in which you must attach to the front and rear of the car. Sticker or manufactured plates are not allowed. You will need to contact your inspection officer with plate numbers after they have been issued to your vehicle so that our database can be updated and your contract can be supplied to you. Your log book will be issued to you with a label for the windscreen and a registration certificate to be attached inside your log book. The cost for 90 days use for one year including log book and plates is about $132. 45 days is also offered.
Each year you will need to renew your permit with a co-ordinator's approval but you will not be required to attend an inspection or RWC for this. Annual inspections will be conducted at club events such as runs and shows etc throughout the year. You need to hold a current club membership for the club scheme plates to be valid so annual subscriptions will need to be paid up before the end of June each year.
It is a simple process and many members have found the reward in costs and flexibility that the system provides. Given the significant benefits and modest fees, users of the scheme must consider it a privilege rather than a right. So please, don’t abuse it.
Remember to inform your insurer that you are on the scheme and a Mustang Owners Club of Aust. Member. The insurance should be cheaper than normal. Shannons is our recommended insurer.
Frequently Asked Questions on the Victorian Logbook Club Permit Scheme
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The following questions and answers have been prepared by the AOMC Executive from issues and questions raised in general forum with Victoria Police and VicRoads over a long period..
The Title of " Victorian Logbook Club Permit Scheme" refers to a series of changes introduced by VicRoads to take effect on 1 February 2011. The regulations: Road Safety (Vehicles) Amendment (Club Permit) Regulations 2010 under which the Scheme operates, may be downloaded from the AOMC web site in text form. Refer also to the instructions provided with your logbook.
The Victorian Logbook Club Permit Scheme is administered by VicRoads under the VicRoads Business Rules. Victoria Police ensures compliance with the scheme.
Some issues of the Scheme may not be specifically addressed in the Regulations and VicRoads Business Rules and so may be open to the subjective interpretation and consequently fall within a "grey area".
As a consequence, where the interpretation is unclear, the AOMC recommends that the permit holder take a conservative position !!
Given the significant benefits and modest fees, users of the scheme must consider it a privilege rather than a right. Abuse of the scheme could result in far reaching implications to the individual, their club and the Permit Scheme in general, such as:
Fines for driving an unregistered vehicle, or
Loss of your individual Club Permit, or
Loss of your club's authority to operate the Club Permit Scheme, or
Cancellation of the Club Permit Scheme for all enthusiasts.
Because of the above implications, the club requires you to undergo a contract before your club scheme will be issued to your vehicle. You will be required to attend at least four events throughout the year.
The introduction of the logbook scheme also places conditions on Clubs and individual club members to ensure the intent of the scheme. To this end, Authorised Clubs have been required to enter into an agreement with VicRoads. In general, the Logbook Club Permit Scheme applies to vehicles 25 years and older with a rolling 25 year cut off.
In summary, the Logbook CPS requires that :
- The holder is a financial member of a club,
- The vehicle is safe and roadworthy,
- The vehicle is not used for commercial purposes
- A logbook entry is made if the vehicle moves more than 100 metres from the vehicle's garage address.
Note a "day" in a logbook entry is from 12 midnight to 12 midnight.
Q1. May I use my Club Permit Vehicle for a family wedding?
A. Yes, the logbook requires an entry. Note that a CPS vehicle cannot be used for hire or reward hence a regular business in wedding transport is not permitted.
Q2. Can I tow a trailer with a Club Permit Vehicle?
A.1 Passenger car or derivative (see also Q.33):
Yes, subject to normal rules for the registration and towing of trailers eg. weight, coupling, lighting, speed limits etc. If a towed trailer obscures the number plate of the towing vehicle there is a requirement that the registration number of the towing vehicle is displayed by painting or otherwise on the rear of the towed vehicle. Trailer owners are also able to order a “Trailer Exempt” plate from VicRoads. (Revised 1.2.11)
A2. Commercial vehicle (truck) , see Q3 below:
Q3. Can a (semi) trailer be placed on the CPS?
A. Yes. A heavy trailer (semi trailer, dog trailer etc) can be listed as a CPS vehicle in its own right providing it meets the 25 year rule and roadworthy requirements. (Revised 1.2.11)
Q4. Can a learner driver operate a Club Permit Vehicle?
A. Yes, subject to the normal rules for learner drivers.
Q5. Why have I not received a renewal notice for my Club Permit vehicle?
A. It is the permit holder's responsibility to ensure a permit is renewed. The Club Permit Scheme is stored on a separate computer system to the general VicRoads data files and hence if you should change your address for a fully registered vehicle, or a Driver's Licence, then a separate advice is still required for a Club Permit vehicle.
Q6. Can a modified vehicle be used under the Club Permit scheme?
A. Yes, provided the vehicle is in a safe condition. In some cases an Engineer's Certificate might be required. Note that the CPS must not be considered a method of driving an unsafe or unroadworthy vehicle.
Q7. Under what conditions may I test my Club Permit Vehicle?
A. It is the owner/driver's responsibility to maintain the vehicle in a safe condition. A logbook entry is required for any testing or "exercising" of the vehicle, where the vehicle is operated more than 100m from the listed garaged address. (Revised 1.2.2011)
Q8. May my mechanic (repair garage) test drive my vehicle?
A. Yes. A logbook entry by the driver will be required for any testing of the vehicle. See also Q8.
Q9. May I drive my Club Permit Vehicle interstate.
A. Yes. But note that at this stage Western Australia may still require a separate WA permit for travel in that state ? (The status of new Logbook CPS in WA is yet to be clarified)
Q10. Our club has a display day at a Swap Meet. May I carry a load of spare parts in my Club Permit Vehicle to sell at the Swap Meet?
A. No. Club Permit Vehicles must not be used for carrying goods for hire or for personal or business gain.
Q11. My CH number plate has been damaged. How can I replace it?
A. Duplicate number plates can be ordered either by contacting VicRoads Telephone Information Service on 131171 or by presenting the damaged plate, and evidence of identity at a VicRoads’ Customer Service Centre. A fee will apply for the replacement plate(s). (Revised 1.2.11)
Q12. Can I have two garage addresses listed for my CH plated vehicle?
A. Legislation and VicRoads rules stipulate only one address however you may have the vehicle garage address different from your residential address (and for service of notices).
Q13. I want to put my bike rack on my CH vehicle, can I get another small bike plate for the rack?
A. Bike rack number plates are available for club permit vehicles.
Q14. Can a Club get a list of owners of CH vehicles in their club from VicRoads?
A. A statement has recently been added to club permit applications and renewals, authorising VicRoads to provide information to the clubs about vehicles linked to their clubs through the club permit scheme. (However, VicRoads will not be in a position to provide that information to the clubs until all permit holders have signed the authorisation over the next 12 months.) (Revised 1.2.2011)
Q15. What are the limits to modifications permitted to CH vehicles?
A. Vehicle Standards Information publication (VSI 8), available from the VicRoads book shop, provides guidance. Heavily modified vehicles may need an Engineer's Certificate.
Q16. Can I sell my vehicle with CH plate and can the CH plate be transferred to the new owner?
A. Yes provided the new owner is a member of the same club and the plates will be re-issued for the same vehicle. The vehicle will need to be re-permitted to the new owner by submitting a new application, safety inspection or Certificate of Roadworthiness and the appropriate fees. (Revised 1.2.2011)
Q17. Does the driver of the CH plated vehicle need to be the permit holder?
A. No.
Q18. Can L plate or P plate drivers operate a RHD CH plated vehicle?
A. Yes, but note that the vehicle insurers may impose restrictions on drivers of vehicles less than 30 years old.
Q19. Can L plate or P plate drivers operate a LHD CH plated vehicle?
A. Yes, but as the driver's visibility may be restricted, caution should be exercised. Note that the vehicle insurers may impose restrictions on drivers of vehicles less than 30 years old. (Revised 1.2.2011 and 21.10.2011)
Q20. I belong to two clubs authorised to operate the Club Permit Scheme. My CH plated vehicle is recorded by one club. Can I have another 90 day Logbook issued through my other club?
A. No, only one Logbook per vehicle! A member of more than one club may have various vehicles listed with certain clubs but dual listing of a vehicle is not permitted.
Q21. Our club is authorised to operate the Club Permit Scheme. We have original vehicles over 25 years old on the scheme. We also have members with replicas of these vehicles that were made only 5 years ago. Can these replicas operate under the CPS?
A. Yes, provided the replica is of a vehicle originally manufactured at least 25 years ago.
Q22. Can I park my CH plated vehicle in the street on any day when it is not used?
A. Yes, but this would require an entry in the logbook. You may temporarily "shuffle" CPS vehicles in and out of your property up to a distance of 100m without need for a Logbook entry. Note that if you were to leave your vehicle parked in the street more than 100m from its garaged address for a number of days then this would require a logbook entry for each day! (Revised 1.2.11)
Q23. I purchased my vehicle unregistered and in pieces. What paperwork is needed to put my vehicle on the Club Permit Scheme?
A. Firstly, refer to the Club Permit Scheme handbook for the general requirements of the CPS.
You must have:
- the CPS Application Form completed and endorsed by the duly authorised officer of your club confirming that you are a current member.
- personal ID and evidence and that you own the vehicle.
- a current Roadworthiness Certificate or Club Statement of Safety.
You should also have:
- proof that the vehicle was previously registered or club permitted in Victoria eg. registration certificate or CP. If the vehicle has not been registered or permitted in Australia, and the vehicle was imported after 1989, then Import Approval and Customs Import documents identifying the vehicle need to be produced.
If you cannot supply the previous registration details but are certain that the vehicle was registered in Australia then it is recommended you provide a formal Statutory Declaration attesting to the information (including registration, engine and chassis numbers where possible). The results of an Engine Number search of the AOMC Engine Number Records for Victoria might be useful.
Generally, as with other VicRoads permits, there should be no need to present the vehicle for inspection at the time of applying for the Club Permit but in the event of dispute you should be able to have the vehicle available for either a VicRoads or VASS inspection. (Revised 1.2.11)
Q24. I have a bus on the CPS. May I use it to carry passengers?
A. Commercial vehicles (including trucks & buses) are not permitted to carry goods for hire or reward. It is permissible to carry club member vehicles to events free of charge. Note that if a bus (including a CPS vehicle) carries 12 or more passengers plus driver it comes under Bus Regulations which require annual inspections by authorised inspectors. The owner of the vehicle may also have insurance responsibilities as part of "The Duty of Care"
It should also be noted that some heavy vehicles are subject to heavy vehicle fatigue laws, regardless of whether they are carrying a load or passengers for hire or reward. The operator of a heavy vehicle that is defined as “fatigue regulated heavy vehicle” is required to complete a “work diary” as well as the club permit log book when the vehicle is in use.
(1) A heavy vehicle is a fatigue regulated heavy vehicle if it is any of the following—
(a) a motor vehicle with a GVM of more than 12 tonnes; or
(b) a combination with a GVM of more than 12 tonnes; or
(c) a bus.
(2) However, a heavy vehicle is not a fatigue regulated heavy vehicle if it is any of the following—
(a) a tram; or
(b) a motor vehicle that—
(i) is built, or has been modified, primarily to operate as a machine or implement off-road, on a road-related area, or on an area of road that is under construction; and
(ii) is not capable of carrying goods or passengers by road; or
(c) a motor home.. (Revised 1.2.2011)
